In-house counsel are constantly distracted by a daily churn of activity: repetitive drafting exercises, responding to routine queries from internal clients, low-level contract redlining and negotiating, updating CLM systems, administrating active contracts, and so on. Cognia Law concentrates on freeing your professional staff from those tasks by efficiently performing them for you while maintaining your quality standards. Our support teams, working as a fluid extension of your organization, efficiently absorb the “noise”, enabling your lawyers and compliance officers to focus on more important work.
Operating with poor visibility into your universe of active contracts invites risk and fails to leverage useful information. We locate, digitise and analyse your legacy (active) contracts and related documents using cost-effective legal outsourcing teams equipped with optical character reading (OCR) conversion tools and automated data extraction platforms. The result is a complete grasp of your existing contract obligations and sophisticated data mining capabilities. We produce customised reports to profile risk areas or to support business development, positioning your organisation to move into a highly competitive contract management environment.
Contract Life-Cycle & Content Management
Our service offerings empower your teams to do more with less at each phase of your contract lifecycle. We assist corporations implement and operate end-to-end Contract Life-Cycle Management (CLM) technology systems powered by our legal support teams. Our team advises legal and procurement departments on CLM technology options, including access to our preferred CLM platforms. Within the context of the client’s CLM requirements, we design document assembly functions (including decision tree or questionnaire based assembly), negotiation and internal collaboration processes (e.g. redlining documents), as well as contract approval and maintenance processes, that optimally integrate external support teams. We also plug into and operate around your existing management environment to reduce administrative workloads and provide legal departments with flexible resourcing to scale with the ebb and flow.
During the pre-award phase, our teams assist with drafting, redlining and negotiating contracts, tracking the status of agreements, handling internal client queries, and procuring the necessary approvals. On the post-award side, our teams can manage active contracts by uploading executed agreements with attendant metadata into contract management systems, and respond to on-going maintenance needs such as renewals or notice requirements. This form of outsourced legal support is adaptable to a wide range of in-house legal work handled on a recurring basis by legal departments. For instance, our teams also assist with reviewing or redlining Request for Proposals or similar bid documents, review publications for compliance with legal marketing policies, and operating support desks.
Transactional Due Diligence
Due diligence underlying corporate transactions such as mergers, acquisitions or divestitures are draining and frequently time-sensitive. Our legal teams use document management tools, data extraction technology, sophisticated search technology, and advanced reporting functions, to quickly and accurately review a broad range of documents and perform the required content analyses to inform early strategy management, deal valuations, and risk assessments.
Deriving the value from an acquisition or other restructuring event also often depends on adapting to a new operating environment. Our legal teams perform the routine legal and administrative integration functions required to execute a smooth transition, including migrating documents into new document management systems.
Corporate Ethics & Regulatory Compliance Support
As successfully running corporate ethics & compliance programs becoming increasingly complex, particularly with the growth of cross-border transactions and the rise of regulatory enforcement actions, Cognia Law concentrates on reducing the administrative burden on clients. Cognia Law’s experienced management team works with corporate clients to disaggregate compliance workflows to identify support functions to outsource. This analysis incorporates external professional relationships with accounting firms and law firms.
Areas of support include multi-jurisdictional regulatory research and workflow mapping, supporting Anti-Money Laundering (AML) and Know Your Client (KYC) screening & monitoring programs, manning compliance inquiry desks, and performing document review work arising from compliance audits or health checks.
Cognia Law operates document review teams staffed with lawyers and managed by process-driven experts that are capable of initiating projects - both large and small - on short notice. We work closely with outside counsel throughout a project to ensure coding expectations are continuously calibrated and to incorporate technology-assisted review services.
We employ a rigorous and systematic approach to performance review and quality control to ensure highly defensible results at a low cost. We also provide flexible and transparent fee arrangements that are based on pricing per unit (e.g. document or page), per hour, or per project - depending on what constitutes the best fit.